Construction Organization- Function of Various Department

Engineering Department

• Survey of various projects
• preparing the plans and drawings as per the requirements of the sales department.
• Estimating the quantities of work and project cost.
• Finalizing the specifications as per the sales requirement.
• Preparing schedule of the work,(bar chart)
• Preparing material schedule and submitting it to the purchase department.
• Preparing financial schedule and submitting it to the finance department.
• Updating the schedule the as and when required.
• Entrusting the work to various contractors and labourers.
• procurement of various materials, tools and plants as and when required.
• Execution and supervision of work.
• Preparing rate analysis for various items and extra amenities.
• Preparing the Bills of Various contractors and submitting it to the accounts departments for payment.
• Checking the suppliers bills and forwarding them for payment to the accounts department.
• Maintaining the quality and speed of work
• Training the staff for better quality and output
• Maintenance of the work executed
• Other Developments
• Finalizing extra amenities for clients.

Purchase Department

• Study of the material schedule submitted by engineering department.
• Submitting he requirement of cash flow to the finance department accordingly.
• Implementing the budget sanctioned in HOD meetings.
• Placing order for material and making it available for the progress of various sites according to their schedule charts.
• Market survey for new materials and development of new sources of supply.
• Selection and followup for quality materials supply with continuity
• Developing good and reliable suppliers and ensuring satisfactory vendor relations.
• Updating the market rates and information of new products.
• Keep the Director informed about material developments that might affect the company's profit.

Finance Department

• Preparing the annual budget as per policy decision.
• Allocating the funds tp various departments.
• Arranging for funds through clients,bankers,depositors to achieve the target.
• Reconciliation of utilizarion of funds.
• Allocation of funds as per priority.

 Personnel & Administrative Department

• Set the rules and regulations of the organization as per the prevailing Government rules.
• Allocation of space and furniture to various departments.
• Encouraging the staff by rewards,appreciation,increments etc.
• Submitting various reports to Government and local authorities.
• Maintaining the musters and pay rolls of employees.
• Arranging functions,tours,training program for betterment of the company.
• Encouraging extra curricular activities.
• Maintaining the records of leaves and over time of staff.
• Maintaining the records of provident fund, gratuity, medical benefit etc. for all staff.

Marketing & Sales Department

• Surveying & submitting the trend of buyers in the market.
• To go in search of goof locations for the scheme.
• Manage the publicity and advertising of the company.
• Give guidelines to engineering division for preparing the drawings & specifications of various projects, so as to increase their sale ability.
• Prepare & submit the schedule of recovery to finance department for further planning.
• Make efforts to turn client inquiry into a prospective buyer.
• Selling the schemes make schedule of payments.
• Recovery of the payments from client as per the stages of agreement.

Accounts Department

• Prepare accounts and balance sheets.
• Prepare profit and lose accounts.
• Make the statements and payments of various taxes to be paid by company.
• Get the balance sheet audited by the concerned authority.
• Keep records of debit/credit for all suppliers/contractors and consultants.
• Allocation of funds to various departments as per the budgeted provision.
• Checking of bills as per the terms and conditions of contract/order.
• Preparing and submitting the periodical statement of accounts to management.
• Preparing & making the payments to the staff.

Legal Department

• Checking of all the documents of property.
• Give title clearance.
• Prepare legal agreements between organization and its clients/land-lords.
• Submission of legal documents to the concerned Government authority.
• Attending and pleading on behalf of the organization in case of any disputes.
• Formation of societies/apartments.
• Prepare the sale deed and handling over the completed schemes to societies / apartments.